How to Add or Edit Characters

Discussion in 'Character Submissions' started by sothis, Feb 16, 2010.

  1. sothis

    sothis Overlord Staff Member

    Posted by sothis on Feb 16, 2010
    1. Getting Started
    2. Become a Moderator
    3. Voice Actors
    4. Minor Characters
    5. Names
    6. Image
    7. URL Slug
    8. Hair Color
    9. Main/Secondary/Minor Relations for Anime/Manga
    10. Main Anime and Main Manga
    11. Tags
    12. Descriptions

    Getting Started
    You can update a character by visiting his or her page, and then clicking the 'edit char' link underneath the left image. We do not add characters for unaired titles - the anime needs to have started, so we can confirm the character exists in the anime, etc.

    You can add a new character by visiting the admin character input page.

    When you submit the form, a thread is created in this forum for moderators to look at. Unless the moderators can personally confirm submissions, they will possibly need confirmation from the community. Thus, if you have time and can browse these threads and chime in with agreeance or disagreeance, it would be helpful and would make things move quicker.

    Become a Moderator
    Demonstrate your candidacy by submitting info for a bunch of characters in the format below, and we'll be happy to bring you on board to help! ^_^

    Voice Actors
    Don't worry about including these when you submit characters because character moderators will fill these in as they add the characters. However, if you come across a character already in the system with a missing voice actor, please make a post about it here while linking both the character page and the voice actor on Anime News Network. If the character doesn't speak (has a nonspeaking role), you should make a post about it in the same thread.

    Minor Characters
    If you’re adding an extremely minor character to an anime or manga who gets like a single appearance, please state in the comments section the episode and minute mark or chapter count that the character appears in.

    *The first name you input is the 'Main' name - use the most well-known name for this one

    *If the anime is on Crunchyroll, match the names to their translation

    *'First' and 'Last' are based on the western definitions

    *Disregard 'Last is First' - do not check it

    *Capitalize the names as you would normally type it (do not fully capitalize the last name, even though it will look like it is when editing an entry)

    *Only fill in the 'last' field if there is a traditional last name (for example, Smith, Yamazaki, etc). Otherwise, put everything in the First field (for example, Doctor John, Death The Kid).

    *If there is a middle name, put everything except the last name in the First field.

    *Names with 'Mr' or 'Mrs' at the front should also have a period. For example, 'Mr. Smith', not 'Mr Smith'

    *Suffixes (san, kun, etc) should be avoided unless it is the ONLY name the character is known by, for visible names (ie, anything except 'searchable'). Otherwise, add as a searchable name only. Suffixes should be attached with a dash - , such as 'Sara-kun', not 'Sara kun'


    *Nickname - Only use if there is a very commonly known nickname IN THE ANIME OR MANGA (not a fan-given nickname) - most characters will not have one.

    *Searchable - if there's a fan-given nickname that is well known or a name variation, use searchable. For example, if the name used is 'tomou' but some translations refer to the person as 'tomo', you'd use 'tomo' as the searchable name.

    *USA Name - use only if there is a difference in name for the US R1 name. For example, Ash Ketchum for Pokemon would be a USA Name

    *JP Name - you'll use this the majority of the time (if not always), and most of the time you'll only use it. It's tough to say how to be consistent with spellings. ANN, for example, tends to always use names like 'Tomo' instead of 'Tomou' (using 'o' instead of 'ou'), while the majority of other sites tend to use the longer form. As a vague rule, try to use what is the most common.

    *Images are not required - don't worry about adding them unless you have the extra time and want to hunt them down. But if you're interested, here's our guidelines-


    *Only one image per character is possible at this time

    *Proportion Info: Images have a max width of 300 and a max height of 450-460; if anything greater is sent, the site will scale the picture down to where proper maxes are met. Pictures should always be vertical rectangles and not resemble a square or anything with a horizontal shape. You can check your picture to see if it has a good height/width ratio by temporarily scaling down your image to 130 width and ensuring the height is between 180 - 200; if the height is less than 180 or greater than 200 when at 130 width, this is a clear indication the picture's proportions are incorrect (remember to undo this resize check to restore the original before saving and submitting!). While it's encouraged to submit pictures larger than 130 width x 180 height, this is the minimal size we accept - anything less will be denied.

    *Do not upscale/blowup images for any reason. It's totally fine for images to not fit max proportions.

    *Do not use fan art or artist-created shots (or cut out a char from a wallpaper, etc).

    *Do not use an image that is being used on another anime database

    *If an anime exists, always use an anime image over a manga one

    *Pictures need to be of a character's initial appearance from the first series to prevent spoilers or changes in character design in following sequels, but this rule can be broken if the characters look exactly the same. More exceptions to this is if the beginning takes place for a few episodes (perhaps during the cast's childhood) and then does a time skip/a life-changing event occurs where the characters will remain the older age/have their different appearance for the rest of the story.

    *Images must be SFW.

    *Do not use visual novel, game or otherwise non-anime/manga shots for a character

    *Do not take pictures from the opening or ending animation (the OP and ED songs).

    *The image must be indicative of who the character normally is. If the picture is a bizarre appearance for the character, it is better to use a more common look.

    *The character should be centered in the photo and not way off to a side or corner.

    *If other cast members or objects are obstructing the view of the character, find an alternate.

    *If there's a bunch of unused space above the character's head, remove it from the picture - the beginning of the photo starts from just above the tip of their hair.

    *It's more desirable to take pictures of characters whose heads are not cut off.

    *It's best to get a shot of the character facing forward, not to the left or right.

    *Try to avoid darker images if possible and focus on clarity.

    *The head should be around 40% of the image height, with 60% body, except in rare cases where the characters are stunted/short, or it's not possible to find an image, etc


    *For minor characters with very limited appearances, it may prove impossible to snap a perfect picture like the examples shown above. Unless you run into a case like Gelus, don't submit images that are this close up.

    URL Slug
    To create a url slug, take the person's MAIN first and last name, change them to lowercase, and add a dash in between each word.

    If you get an error that the URL slug is already taken (which means another character in the database already has that URL slug), add the exact URL slug for the main anime or manga (see below for what the main anime/manga are) right after the character's URL slug. Do not truncate or abbreviate the anime/manga url slug.


    Naruto Uzumaki = naruto-uzumaki
    John Smith = john-smith
    John Smith (another one, in a different anime whose url is /anime/naruto-the-movie-1) = john-smith-naruto-the-movie-1

    Hair Color
    *Select the main color from the dropdown.

    *For now, light/dark will just be the main color (ie there is no distinction between light or dark brown).

    *When in doubt, DON'T MARK HAIR COLOR.

    *Unless a manga character has a color shot on a volume cover or an insert, do not mark hair color. If the color is mentioned in the manga, it can be added.

    *For animals, if they are a solid color of fur, use that for hair color.

    *Only mark 'bald' for characters who are human (or very human-like). Do not use this for monster characters or obvious non-humans who don't have hair in the first place.

    *If a character is totally bald, do NOT try to base hair color on eyebrows or facial hair. Instead, mark the hair color as 'None'.

    These are autocomplete fields that you must use to link this character to anime and manga entries. There is a dropdown for the type - main, secondary, minor. This is a REQUIRED part of the form that MUST be filled out. Failure to mark a character as a Main, Secondary or Minor in your submission will result in its denial.

    Only add relations for something you have PERSONALLY seen or read. Do not assume that just because you've watched the anime, that the relation is probably the same for the manga. Likewise, do not use external resources to 'confirm' this kind of information, it needs to be based on your personal viewing/reading.

    'Main Anime' and 'Main Manga'
    Only mark these fields if the character has an anime or manga relation filled in. For example, if you were adding a character to an anime, after clicking on "Add New Anime..." and filling out the Main/Secondary/Minor info, underneath is a "Main Anime:" textbox which you need to complete as well. If left blank, when the submission generates a thread in the Character Submissions forum, the thread title will only list the character's name and not what anime/manga the character is from - this could delay the moderating process or result in the submission's rejection altogether. It's generally the series the character debuts in.

    Only use tags that are major elements of the character. You can see a full list of character tags and how to use them HERE. If you have a suggestion for a different tag, put it into the Comments area of the form.

    We are currently NOT accepting descriptions at this time. If you write one, be aware it will be denied.
    Last edited by a moderator: Dec 8, 2014
  2. unitzero

    unitzero New Member

    ^ this is awesome sothis. This is exactly what I was looking for the other day but couldn't find. One question though.....

    Character types: Main, Secondary, Minor
    how exactly are these defined? Are we using another site to help figure this out, or is it up to the mods common sense? For example take a look at the freaking Bleach character section on our site. I would argue that some of the "main" characters listed there are in fact secondary like Byakuya Kuchiki and some of the minor characters are secondary like Ichigo's youngest sister.

    Not trying to cause problems, I just want to do things correctly myself.
  3. ThePatches

    ThePatches Member

    There is some debate. For the most part, we don't touch other people's ratings because the issue hasn't been decided, but here's what I think:

    Main - The anime is ABOUT you. You're not just important to the plot, you are the point of view for the show.

    Secondary - You're either plot important, or you show up a lot. Either way, you're integral to the show's character.

    Minor - You're there for color. You might be plot important for the few seconds you were on screen, but you were only on screen for a few seconds. NOTE: If the character hardly appears in the show, regardless of how much of a lynchpin you are to the plot, you are a minor character (unless, of course, you are the main villain).
  4. sothis

    sothis Overlord Staff Member

    Posted by sothis on Feb 22, 2010
    added a note about 'bald' hair usage (namely, it should only be used for humans/or human-like characters who have/had hair)
  5. vernanonix

    vernanonix Galvantula Rancher

    A question about pictures, real quick. If they character also appears in video games, can you also use art from those games (not in-game art but like cover or promotional art) if they look to be in the same anime style? (Just as a for instance, like the Tales of Symphonia characters.)
  6. alexander

    alexander New Member

    Why the hell did these posts disappear from this thread? And what about the question I had in there?
  7. sothis

    sothis Overlord Staff Member

    Posted by sothis on Feb 23, 2010
    what exactly is the point in leaving up posts saying 'here's the backup' and 'thanks a lot' when i already rewrote the first post? a compelling reason would be appreciated, since apparently you consider it a really big deal. (ill be deleting these tangential posts too once the convo is done)

    regardless, i missed your question.

    feel free to submit a better image. the current image guidelines are listed in full, in the first post.

    vernanonix: screenshots are #1 desired - video game art should be avoided.
  8. alexander

    alexander New Member

    I know I'm talking to a wall, so I'll keep it brief: regardless how trivial, one does not silently change history.

    My point was that they should extended:

    Please keep submissions representative of the character. No costumes or hairstyles that only occur in episode six of season two.
  9. alexander

    alexander New Member

    For some reason this sub-forum prevents editing, so I can't do an explicit change to add the missing "be" ^^
  10. sothis

    sothis Overlord Staff Member

    Posted by sothis on Mar 1, 2010
    ive updated the image guidelines. and since you want explicit warnings that posts that are no longer needed for the thread will be deleted, here's your few hour notice.
  11. sothis

    sothis Overlord Staff Member

    Posted by sothis on Mar 1, 2010
    added a note about names with mr/mrs
  12. blackrabbit83

    blackrabbit83 New Member

    Can anyone explain how to go about editing after your first draft? I would very much like to correct my mistakes.
  13. sothis

    sothis Overlord Staff Member

    Posted by sothis on Mar 1, 2010
    you cant - youll need to respond to the thread with what changes youd want to make, assuming that a moderator hasnt taken care of it yet. if a mod has already taken care of it and it's in completed, just submit a new form submission.
  14. MwrulesC

    MwrulesC New Member

    I think I saw a post about this sometime ago, but I have not been able to find it again. So I was hoping for some clarification on what exactly classifies a character as major/secondary/minor. Is it based off of how pivotal they are to the plot, the amount of screen time, or a combination of both? This probably is a bit influenced by the submitter's personal opinion, but was just wondering if there is some gideline to it. Thanks.
  15. Scythes

    Scythes New Member

    What exactly should we do about URL slugs when multiples of the character name exsist?
    Ex: Yuki from Angel Tales and Yuki from... whatever that series is that caused Angel Tales Yuki to not work. Should we use a defining characteristic like yuki-snake or use the name of the show?
  16. alexander

    alexander New Member

    AFAIK the show uses Hebino as her surname.

    I'm sure there are instances where those overlap, too.
  17. Omurqi

    Omurqi New Member

    Posted by Omurqi on Mar 3, 2010
    I don't think there's a set guideline for it at the moment, but the way I (and I believe most others) do it, is by taking a couple of things in account.

    First and most of all, plot importance and screentime. What is the most important of the two? That's mostly up to the mod's own judgement, but both should be taken into consideration.

    Then, it's very helpful to not just think about the individual character, but the entire cast of the show. A good example: Based on screen time and plot importance, one could easily mark Kana USHIRO | Anime-Planet from Bokurano as Secondary Character. Thinking about the entire cast however, it makes much more sense to make all the "pilots" into the main cast.
    Sounds like a very rare case. Of course, if the character in question has an important alternative name (or even an alternate romanization), we could just go with that. If nothing creative can be done with either names (which I find very unlikely, but with the potential of tens of thousands of characters, is possible), we could maybe add something like a "i" attached to the URL_slug?
  18. cassiesheepgirl

    cassiesheepgirl POPEE BELIEVER

    Do you mean when two characters share the same name but are from different series? Like Kururu from Bottle Fairy and Kururu from Sergeant Frog? If that's the case then the way that we handle this is to simply add the name of the anime at the end of the url slug. In this case the url slug for the character you refer to would be:


    If however there are two characters within the same series that share the same name, then that is different and extremely rare. I would check around to see if the character has a family name in this case.
  19. Scythes

    Scythes New Member

    I meant for the first problem, thanks.
  20. babyeinstein12

    babyeinstein12 New Member

    I was adding pictures for the main cast of School Rumble when I made a mistake with Tenma Tsukamato. >_< It's my first time doing this, so I was a bit shaky. By the way, I noticed that someone accidentally put up two pages for Tenma Tsukamoto...I put in my intended pic of her on the other one, but now there are two pages - one with the right picture of her and one with the wrong picture of her. Sorry...

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